January 1 - November 13, 2025 | Cash Basis
This interactive version is based on the original PDF:
This is the nonprofit version of a Profit & Loss Statement (P&L).
It shows: Money IN (Income) minus Money OUT (Expenses) = What's Left (Net Income)
Bottom Line: We made $120,421 profit this year!
| ACCOUNT | TOTAL |
|---|---|
| INCOME | |
|
Donations - Restricted Scholarship
What this is: Donations specifically given for scholarships. "Restricted" means we MUST use this money for scholarships only (donor's requirement). |
1,100 |
|
Donations (Unrestricted)
What this is: General donations we can use for any purpose. Sources: Former campers, parents, board members, community supporters. |
4,352 |
|
Registrations (Gross)
Our primary revenue source! This is what families paid to register their children for camp. Before refunds and scholarships. This represents 98.6% of all our income! |
749,620 |
|
Registration Refunds
What this is: Money we returned to families who canceled. Shows as negative (reduces our income). This is normal - families' plans change! |
(19,455) |
|
Scholarships
What this is: Financial aid we provided to families who couldn't afford full price. Shows as negative because we didn't collect this money (we gave a discount). Important: This isn't cash we paid OUT - it's money we didn't collect. Example: Family owes $5,000, we gave $1,000 scholarship, they paid $4,000. |
(19,570) |
| Total Registrations (Net) | 710,595 |
|
Merchandise
What this is: Camp store sales (t-shirts, hoodies, water bottles, etc.) This is NET sales (after cost of goods). Note: We actually LOST money on merchandise this year. Cost was $12,325 but sales were only $2,702. |
2,702 |
|
Milk Refund
What this is: Rebate from our milk supplier. Likely from bulk purchasing agreements or over-payment corrections. |
972 |
| Other Income | 397 |
|
Interest Earned
What this is: Interest our bank accounts earned. Our checking and savings accounts pay a small percentage (maybe 0.1-0.5% annually). |
190 |
| TOTAL INCOME | 720,308 |
| GROSS PROFIT | 720,308 |
| EXPENSES | |
| 5-OPERATIONS ($407,319 - 70.5% of expenses) | |
|
Staff Salaries
Our largest single expense! Who this pays: • Counselors • Program directors • Kitchen staff • Nurses & lifeguards • Support staff Typically 40-50 staff for 8-10 weeks. This is 38.9% of all our expenses. |
224,878 |
|
Dining Service
Our second largest expense! What this includes: All food for campers and staff (~200 people per day). Cost breakdown: • ~80 operating days • $124,336 ÷ 80 = $1,554/day • $1,554 ÷ 200 people = $7.77/person/day • About $2.60 per meal per person This is VERY efficient for meals! |
124,336 |
|
Training
Staff training programs Includes: • Wilderness First Aid • CPR/AED certification • Lifeguard certification • Sexual abuse prevention • Special needs training ⚠️ Note: This was 200% over budget ($12,971 vs $6,500 budgeted). See Budget vs Actuals for details. |
12,971 |
|
Camper Store
Cost of camp store merchandise We spent $10,138 on merchandise but only sold $2,702. Net loss: $7,436 Question for board: Should we continue the store? |
10,138 |
| Registration Expenses | 5,581 |
| Office Supplies & Equipment | 5,649 |
| Staff (other) | 4,307 |
| Sports Programs Supplies | 2,873 |
| Olympic Supplies & Equipment | 2,534 |
| Healthcare Supplies & Equipment | 2,505 |
| Dining Supplies and Equipment | 2,207 |
| Merchandise Expenses | 2,187 |
| Nature & Aquatics Supplies | 2,112 |
| Arts Programs Supplies | 2,058 |
| EAC Supplies & Equipment | 1,136 |
| Other Meals | 924 |
| Director | 683 |
| Special Program Supplies | 240 |
| Total 5-Operations | 407,319 |
| 6-FINANCE ($108,804 - 18.8% of expenses) | |
|
Insurance
Our 4th largest expense What this covers: • General liability (injuries) • Property insurance • Vehicle insurance • Directors & Officers insurance • Sexual abuse coverage • Workers' comp This is NON-NEGOTIABLE - we can't operate without it! |
26,865 |
|
Payroll Taxes
Employer's portion (required by law) Includes: • Social Security (6.2% of wages) • Medicare (1.45% of wages) • Unemployment insurance • Worker's comp On $224,878 in salaries, this is about 8.5% |
19,151 |
|
Payment Processing Fees
Cost of accepting credit cards When families pay by credit card, we pay 2-3% in fees. $17,615 ÷ $710,595 in registrations = 2.48% Example: $5,000 registration costs us $124 in fees. Why we accept cards: Convenience increases enrollment! |
17,615 |
| Advertising & Promotional Materials | 9,244 |
| Electric | 6,878 |
| Trash, Recycling, and Compost | 6,339 |
| Professional Services | 6,266 |
| Payroll Fees | 3,811 |
| Goodhouse/Whaples/Mitchell Awards | 3,040 |
| Fidelity Management Fees | 2,238 |
| Gas | 2,175 |
| Travel Expenses | 1,803 |
| Telephone & Internet | 1,540 |
| Administration Expenses | 1,515 |
| Rent or Lease | 250 |
| Bank Charges | 72 |
| Total 6-Finance | 108,804 |
| 7-BUILDING & GROUNDS ($61,589 - 10.7% of expenses) | |
|
Facility Contractor Services
Our 5th largest expense What this includes: • Licensed electrician work • Plumbing repairs • HVAC service • Specialized repairs • Building inspections We use contractors for work requiring licenses. |
20,301 |
| Maintenance Material & Supplies | 8,672 |
| Pool Maintenance | 7,976 |
| Pond Maintenance | 6,530 |
| Other Equipment | 5,434 |
| Off-Season Projects | 4,766 |
| Groundskeeping | 4,104 |
| Work Week & Board Meetings | 3,624 |
| Truck Expenses | 182 |
| Total 7-Building & Grounds | 61,589 |
| TOTAL EXPENSES | 577,711 |
|
NET OPERATING INCOME
Profit from running camp! Total Income: $720,308 Minus Total Expenses: $577,711 Equals: $142,597 This is a 19.8% operating margin! (For every $1 earned, we kept $0.20) This is excellent for a nonprofit! |
142,597 |
| OTHER INCOME | |
|
Dividend Income
Cash from our investments Our Fidelity investment account owns stocks and ETFs that pay dividends. These are quarterly cash payments from companies to shareholders. See the Fidelity statement for details! |
11,271 |
| Miscellaneous Income | 30 |
| Interest Income | 17 |
|
Unrealized Gain/Loss
Investment value increased! Our investments grew by $20,223 in value. "Unrealized" = We haven't sold them yet. Think of it like your house value going up: • You're wealthier on paper • But you don't have cash until you sell Same with investments - this is a "paper gain" until we sell. |
20,223 |
| Total Other Income | 31,542 |
| OTHER EXPENSES | |
|
Depreciation
⭐ This is a NON-CASH expense! What is depreciation? When we buy expensive items (buildings, equipment), we spread the cost over many years instead of expensing it all at once. Example: • Bought building for $500,000 • Expected to last 25 years • We expense $20,000/year (depreciation) KEY POINT: No money actually leaves our account for this! It's just accounting. |
53,717 |
| Total Other Expenses | 53,717 |
| Net Other Income | (22,175) |
|
NET INCOME (Bottom Line)
🎉 THE FINAL RESULT! Net Operating Income: $142,597 Plus Other Income: $31,542 Minus Depreciation: $53,717 Equals: $120,421 This profit goes into our reserves and strengthens camp's financial position! |
120,421 |
Operating Margin: 19.8% (Net Operating Income ÷ Total Income)
Expense Ratio: 80.2% (Total Expenses ÷ Total Income) - Very efficient!
Program Expense Ratio: 70.5% (Operations ÷ Total Expenses) - Exceeds 65% benchmark!
All metrics indicate excellent financial health!
Interactive Report Generated for Camp Downer Board | Hover over highlighted items for detailed explanations
For questions, contact the Finance Committee Chair